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Administrative guide 2023

Routines for finance administration and purchase

In the administrative guide for CEC you will find useful information about personnel costs, OH, invoicing, addresses and more.

Budget for application

In consultation with economist Caroline Unmack

caroline [dot] unmack [at] cec [dot] lu [dot] se (caroline[dot]unmack[at]cec[dot]lu[dot]se)

Make a Full Cost calculation (FC) when time for application

Fill in an FC before submitting the application. The FC must be signed by the prefect and the economist. Make the FC in consultation with Finance Officer Carolin Unmack.

CEC-Staff pages - applying for funding

Download CEC - Full cost calculation 2022 (excel 30 kB, new tab)

CEC 2022

OH 39,32 %

Premises: 3,68 %

Total for OH and Premises: 39,32+3,68 = 43 %

Check FC, overhead & premises costs, other departments at LU - (swedish)

Social fee (LKP) from 2022

54% (27,20% om >65 år och 55,86% om <34 år)

Calculation of person X:s annual salary cost, excluding overhead

Including LKP and holiday pay 1,5%: X:s monthly salary*1,54*1,015*12 months

Calculation of persons X:s monthly cost, excluding overhead (if work in a project less than a year)

X:s monthly salary*1,54*1,1503*1,015*X months

Calculation - hourly cost

Employed at LU: X:s monthly salary*1,54/165

Not employed including holiday pay 12%: Standard monthly salary*1,54/165*1,12

Ask the HR administrator or Caroline Unmack about standard salaries

caroline [dot] unmack [at] cec [dot] lu [dot] se (caroline[dot]unmack[at]cec[dot]lu[dot]se)

Kostnadsställe (kst) CEC 

156911 CEC: Research and administration

Attestansvarig: Katarina Hedlund

156911 CEC: Undergraduate studies

Attestansvarig: Johanna Alkan Olsson

156912: BECC

Attestansvarig: Henrik Smith

156913: MERGE

Attestansvarig: Paul Miller

156914: Sustainability Forum

Attestansvarig: Ann Åkermann

156916: ICOS

Attestansvarig: Jutta Holst

156918: Research school ClimBEco

Attestansvarig: Cheryl Sjöström

156910: Research School A2030

Attestansvarig: Markus Gunneflo

Corporate LU (organisation number)


VAT registration LU: SE202100321101

Used when ordering goods and services from other EU countries.

LU account for payment

Bankgiro number: 5051-4728 (swedish payments)

Danske Bank account number: 12810119309 (payments from abroad)

NOTE! Ask payer to state cost center: 156910-156919, see "Approval and cost centers"

Invoice address CEC external invoices

Lunds universitet
Centrum för miljö- och klimatvetenskap (CEC)
Reference : "First name, last name" (usually the purchaser)
Box 188
221 00 Lund

(the reference make sure that the invoice automatically goes to the right person in the invoice system Lupin)

Invoice address CEC internal invoices (within LU)

State the cost center (kst) to be internally invoiced (156910-156919), see "Approval and cost centers"

Delivery address

Naturvetarvägen 6A
223 63  Lund

Visiting address and postal address (everything except invoices)

Lunds universitet
Centrum för miljö- och klimatvetenskap
Sölvegatan 37
223 62  Lund

Internal postal address

Hämtställe (HS) 50

Business Travel

Travel Agency:  BCD Travel AB Telephone: +46 8 505 461 12 Email: lu [at] bcdtravel [dot] se (lu[at]bcdtravel[dot]se)

For more information and link to self-booking system (log in with your lucat-ID): How to book a trip

Travel expenses/expenses

Claim via PRIMULA web  - Leave signed travel expense form/expense report including bills, verifications etc. to Camilla King.

If claims refers to BECC/Merge/ClimBEco/A2030/education, see link below:

Leave, sick leave, travel expenses/costs, time reporting - CEC webb

Login Primula -

Links to regulations and guidelines regarding travel

Regulations for business travel at Lund University -

General Guidelines for business travel at Lund University -

Purchasing and accounts payable in Lupin

  • Access to Lupin - talk to LUCAT-administrator, Lena Söderberg
  • All purchases are made via Lupin ( except travels, taxi, eating at restaurants)
  • Computers and computer accessories are ordered via Anna Ekberg/Jan Johansson
  • Contact Rebecca Malmström, purchase responsible if you have any questions. 
  • Always follow Lu's regulations for purchasing. See link:

Lena [dot] soderberg [at] cec [dot] lu [dot] se (Lena[dot]soderberg[at]cec[dot]lu[dot]se)

Rebecca [dot] malmstrom [at] cec [dot] lu [dot] se (Rebecca[dot]malmstrom[at]cec[dot]lu[dot]se)

Inloggning i LUPIN

Purchasing and procurement -


Finance officer
Caroline Unmack
caroline [dot] unmack [at] cec [dot] lu [dot] se (caroline[dot]unmack[at]cec[dot]lu[dot]se)